What if you never had to stare at a blank page again?
You are not bad at writing.
You are just wasting time reinventing the same 10 messages every week.
That’s why AI templates for business writing save so much time.
We don’t mean the copy-paste spam kind. We mean the kind that gives you a repeatable structure, which you then personalize like a real human.
Below are 10 AI templates for business writing that cover most of your day-to-day communication.
Use them for LinkedIn, email, and DMs, and grab the copy-paste example under each one.
What Are AI Templates for Business Writing?
AI templates for business writing are reusable message structures that an AI writing tool fills in with your context, your voice, and your goal.
Instead of drafting every email, DM, or post from zero, you save the framework once.
After that, you only add the details that make each message personal.
Think of a template like a recipe.
The steps stay the same, but you pick the ingredients each time.
Before the Templates: The 30-Second Framework That Makes Them Sound Human
If you want your AI writing to feel like you, it needs three ingredients:
- Context: what happened, where, and why you are reaching out.
- Specificity: one detail that proves you paid attention.
- Intent: what you want next, without being pushy.
That is it.
Most generic messages are missing context and specificity.
PRO TIP: Save one “default voice” style, then save 2 or 3 situation styles, like “short and punchy,” “warm and curious,” and “direct and tactical.”
Template 1: The LinkedIn Post That Starts Conversations
Use when: you want visibility and DMs without sounding thirsty.
- Hook: a bold opinion or a painful truth.
- Re hook: who it is for.
- Value: 3 to 5 bullets.
- Mini story: one sentence lesson.
- CTA: a question that is easy to answer.
Example
“Most follow-ups fail because they ask for something. [Hook]
If you do outreach every week, this is for you. [Re-hook]
Here’s what works better:
• Lead with one useful resource
• Reference something specific they said
• Offer two easy options
Last month, one value-first follow-up got me a reply after 3 weeks of silence. [Mini story]
What’s the best follow-up you’ve ever received?” [CTA]
Running out of topics? Here’s how to fix that: 4 Content Ideas in Seconds: How the evyAI AI Idea Generator Helps You Never Run Out of Posts.
Template 2: The Strategic Comment That Turns Into a DM
Use when: you want to be remembered, not just liked.
- Open: agree or respectfully add nuance.
- Call out: the specific line you are reacting to.
- Add: one extra insight, example, or counterpoint.
- Invite: a simple question.
Example
“This hit. Especially the line about [specific line]. I have seen the same thing when [quick example]. Curious, have you tried [small idea] yet?”
Want more comment frameworks? Take these: Copy-Paste: 12 Comment Starters That Sound Human and Turn Posts Into Real Conversations.
For the daily habit, read Strategic Comments: 5 Relationship-Starting Comments/Day That Turn Into 10 DMs/Week.
Template 3: The Follow-Up Message That Doesn't Feel Annoying
Use when: someone went silent and you want to re open the loop.
- Reminder: one line of context.
- Value: one helpful thing, not a pitch.
- Choice: ask a yes or no question, or offer two options.
This is where templates really shine. For example, build three variations (a gentle bump, a value-add bump, and a close-the-loop bump), then rotate them so you never sound automated.
Examples
Gentle bump: “Hey [Name], quick bump in case this got buried. Either way is fine. Do you want to pick this back up, or should I close the loop for now?”
Value-add bump: “Hey [Name], following up from last week. I ran into this [tool/article/idea] and thought of your [project]. Want me to send it over?”
Template 4: The Introduction Request People Actually Say Yes To
Use when: you want an intro without making it awkward for the connector.
- Why them: explain why you are asking this person.
- Why now: one sentence context.
- What to send: include a forwardable blurb.
- Out: give them an easy no.
Example
“[Connector Name], quick ask. If it feels appropriate, could you introduce me to [Target Name]? Reason: [one sentence]. Here is a forwardable blurb: ‘[Your name] helps [who] with [result]. They wanted to connect because [reason].’ No worries at all if now is not a fit.”
Intro requests work best after you’ve already given value.
Here’s the concept: Five I’s Mini-Ladder: 5 Value Touches That Earn You the Right to Ask in 7 Days.
Template 5: The Connection Request That Is Short and Personal
Use when: you want higher acceptance rates and better conversations.
- Reason: where you found them.
- Specific: one detail you noticed.
- Light intent: why connecting makes sense.
- Friendly close: no pitch.
Example
“Hey [Name], saw your post about [topic]. The point about [specific detail] was sharp. Would love to connect and follow your work.”
For the full playbook, read 7 Tips for Writing Personalized Connection Requests That Get More Responses.
Template 6: The "Nice to Meet You" Message After Connecting
Use when: you want to set the tone immediately.
- Thanks: acknowledge the connection.
- Bridge: reference the reason you reached out.
- Small question: one low friction question.
- Optional value: one resource that matches their world.
Example
“Thanks for connecting, [Name]. Curious, are you focused more on [option A] or [option B] this quarter?”
This message is part of a bigger method: greet first, then feed, then meet. When you do it consistently, networking stops feeling gross.
For the daily workflow, read 5 Conversations a Day: 5 Conversations a Day: The Post-Engage-Message-Connect Loop That Compounds in 30 Days.
Template 7: The Call Recap That Gets Action
Use when: you want clarity, next steps, and no confusion.
- Gratitude: one sentence.
- Summary: 2 to 4 bullets of what you heard.
- Next steps: 2 to 4 bullets with owners and dates.
- Question: confirm one detail.
Example
“Thanks again, [Name]. Here is what I captured: (1) [point] (2) [point] (3) [point]. Next steps: (1) I will [action] by [date]. (2) You will [action] by [date]. Did I get [one detail] right?”
PRO TIP: Add “If I missed anything, reply with corrections” to reduce back-and-forth.
Template 8: The Recommendation Request That Feels Respectful
Use when: you want testimonials without begging.
- Timing: ask right after a win.
- Prompt: give them 3 bullets to choose from.
- Ease: make it optional and quick.
Example
“[Name], quick favor. Would you be open to writing a short recommendation about our work on [project]? If helpful, you could mention: (1) [result] (2) [strength] (3) [what it was like working together]. Totally optional, and I appreciate you either way.”
Template 9: The "Quick Ask" DM That Doesn't Feel Like a Pitch
Use when: you want one small answer, not a meeting.
- Permission: ask if you can ask a quick question.
- One question: keep it tight.
- Why: one line context.
- Thanks: close the loop.
Example
“Hey [Name], quick question if you have a second. For [context], would you recommend [option A] or [option B], and why? Appreciate you.”
This is a perfect feeding move, because you’re inviting someone to be helpful, not to buy something. For more structure, read 3 Business Growth Strategy Principles That Help You Stop Guessing and Start Growing.
Template 10: The "Revive an Old Connection" Message
Use when: you have good people in your network that you have not talked to in months or years.
- Time gap: name it without guilt.
- Memory: reference how you know them.
- Update: 1 sentence on what you are up to.
- Invite: ask what they are focused on now.
Example
“Hey [Name], it has been a while since [where you met]. I saw [trigger] and thought of you. I have been focused on [one sentence]. What are you working on these days?”
This is where your network becomes a real asset.
How to Create AI Templates for Business Writing in evyAI
Most people bookmark posts like this one.
However, they never build a system.
Here’s how to turn these 10 structures into a personal library in about 15 minutes.
Step 1: Set Up Your Voice With Styles
Step 2: Save Your Audience With Personas
Next, create a Persona.
A Style controls how you write, while a Persona controls who is writing.
Keeping those two separate makes everything else click.
Step 3: Build Your Templates
Open Assets in evyAI and save the 3 structures you use most. Paste in the framework and one example from above.
Good starting points:
- A follow-up set (gentle, value-add, and close-the-loop bumps)
- A connection request script
- A call recap that turns rough notes into a clean summary
Step 4: Generate, Personalize, Send
Now pick your template, style, and persona, and add the specifics: the person, the detail you noticed, and your goal.
For posts, use the AI writer with your topic, point of view, one story, and a CTA question.
Start Writing Faster Today
You don’t need to write better.
You need to stop rewriting the same messages.
With these 10 AI templates for business writing, you have a structure for almost every post, comment, follow-up, and DM you send.
Ready to build your library? Try evyAI for free and create your first three templates today.
Want help setting it up live? Join our Office Hours.
It’s practical, hands-on, and free for evyAI users.
Try out evyAI for FREE by downloading the Chrome extension, and when you are ready, upgrade to Premium or Pro for unlimited posts, comments, and more.